- If a replacement family is found and completes payment, the original family will receive a full refund of their field trip registration fee.
- There is no guarantee that a replacement family will be found.
- Refunds are issued only after the replacement participant's payment has been successfully processed.
- Exchanges are subject to venue availability and venue approval.
- The Field Trip Society cannot guarantee that an exchange will be permitted by the venue.
- Any fees, restrictions, or limitations imposed by the venue are outside of our control.
- Missed trips, late arrivals, and no-shows are not eligible for refunds.
- Transportation, meals, and personal expenses are the responsibility of each family unless otherwise stated.
- The Field Trip Society of NJ reserves the right to modify or cancel a trip due to unforeseen circumstances, including low enrollment or venue changes. In such cases, registered families will be notified provided with appropriate next steps.
- Bullying, harassment, violence, or harmful behavior of any kind will not be tolerated.
- Parents and guardians are responsible for the supervision and behavior of their children at all times during community interactions and events.
- Any behavior (by child or adult) that negatively impacts the safety, well-being, or experience of others may result in immediate removal from an event, the community, and access to membership.
Membership Terms & Conditions
Membership in The Field Trip Society of NJ provides access to community communication, trip announcements, and eligibility to register for organized field trips. Membership does not guarantee participation in any specific event, as as availability may be limited.
Membership fee is $19 per year per family and will automatically renew annually unless cancelled prior to the renewal date. Membership fees are separate from the cost of tickets, admission fees, materials, transportation, or any other expenses associated with individual field trips. Membership fees are non-refundable, except where required by law. Canceled memberships remain active through the end of the current membership term.
By registering, members agree to receive email communications related to membership updates, trip announcements, and important administrative information.
Field Trip Refund & Cancellation Policy
Membership Fees
Annual membership fees are non-refundable, except where required by law. Membership provides access to member-only opportunities and does not guarantee availability or participation in any specific field trip.
Field Trip Fees
Field trip registration fees are final and non-refundable once payment has been submitted, as tickets and group reservations are secured with third-party venues.
However, we understand that unforeseen circumstances may arise. The following options may be available at our discretion:
1. Replacement Participation Option
If a registered family is unable to attend a field trip, The Field Trip Society of NJ will make reasonable effort to assist in finding a replacement family to attend the trip in their place.
2. Venue Exchange Option
In some cases, and depending on the venue's policies, we may assist families in exploring the possibility of exchanging tickets for an alternative date or event offered by the same venue.
Additional Notes
Community Expectations & Conduct
The Field Trip Society of NJ is committed to fostering a safe, respectful, and inclusive environment for all families.
The Field Trip Society of NJ reserves the right to suspend or cancel a membership at any time, without refund, if a member or their family's behavior is deemed harmful, disruptive, or inconsistent with the community's expectation of safety and respect.
Liability & Event Participation
Membership itself does not involve participation in physical activities. Individual field trips may involve inherent risks. Specific liability waivers, event terms, refund policies, and venue requirements will be provided and must be accepted at the time of each trip registration.
Photography & Media
Photos or videos may be taken during events for internal documentation or promotional purposes. Consent for photography or media use will be requested separately as part of each individual trip registration.
Policy Updates
The Field Trip Society reserves the right to update or modify these Membership Terms & Conditions at any time. Continued membership after changes are made constitutes acceptance of the revised terms.
Acceptance
By registering and accepting these Terms & Conditions, you acknowledge that you have read, understand, and agree to the Membership Terms & Conditions of the Field Trip Society.
Bringing community together
one trip at a time.
